Articles on Six Sigma - Define Phase

Six Sigma Project

Six Sigma projects are meant to make the organization efficient. Lets understand the purpose, scope and value of a six sigma project.

Deliverables at the end of Define Phase

Six Sigma DMAIC methodology ensures that you begin the project well. It is for this reason that an exhaustive define phase has been created with many deliverable documents that force you to think in different ways about your project.

Step 1: Collect and Review Information

The project begins when the top management assigns responsibility to the Project Champion. It is important for both the Project Champion as well as the team member to collect and review the primary information.

Step 2: Defining a Scope for Your Project

Defining the Scope of a Project is usually the first task done while executing any project. Lets discuss in detail about what exactly Project Scoping is and how to use it.

Step 3: Defining the Problem Statement

The next step in the Six Sigma Project is to have a clearly defined problem statement that will guide the team throughout the execution of the project. Lets discuss few tips on how a problem statement should be developed.

Goal Statement & Problem Statement

Once the problem has been identified, it must be quickly turned in to a goal statement that will guide the execution of the project.

Tips for Writing Effective Statements

Goal and Problem Statements go a long way into the execution of the six sigma project. It is important to understand the components that make some statements better than the other. Here are few tips for writing effective problem and goals statement.

Step 4: Develop a Business Case

A business case is a document that uses the problem and the goal statements and converts it into a statement of business value. Lets discuss how to develop a compelling business case.

Step 5: Assembling the Project Charter

A Project charter is a 5 to 6 page document which collects all the information related to the project. the article discusses about the importance and key elements of the project charter.

What are Metrics ?

Metrics are numbers that tell you important information about a process. They tell you accurate measurements about how the process is functioning and provide base for you to suggest improvements.

Need for Operational Definition of Metrics

While coming up with operational metrics one must not forget to begin by first clarifying and defining what they mean. Metrics will only be effective if the management has complete control over how they are created.

What is Primary Metric(s) ?

The primary metric is a way to say with numbers how well a process is performing. The article discusses a few pointers that will help understand the concept of primary metrics in detail.

What is Secondary Metric(s) ?

While a primary metric measures what needs to be fixed, the secondary metric measures what must not be broken. Lets understand in detail what a secondary metric is and what purposes does the secondary metric solve.

Measuring the Financial Benefits

The final step in the metrics is to measure the financial benefits that are accruing to the firm because of the Six Sigma project being undertaken. Lets understand the most common benefits of a six sigma project.

What is Project Risk ?

There are lot of factors which play important role in determining the outcome regarding whether a project can be successful or not. These are called Project risks.

Project Risk Assessment Matrix

Project Risk Assessment Matrix is one of the required documents to complete the Define Phase of a Six Sigma Project. The article discusses step by step review of how to prepare the Project Risk Assessment Matrix.

What is a Project Schedule ?

The project schedule is an important document as it contains information about the project team, risks involved in the project, approval status etc.

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Authorship/Referencing - About the Author(s)

The article is Written By “Prachi Juneja” and Reviewed By Management Study Guide Content Team. MSG Content Team comprises experienced Faculty Member, Professionals and Subject Matter Experts. We are a ISO 2001:2015 Certified Education Provider. To Know more, click on About Us. The use of this material is free for learning and education purpose. Please reference authorship of content used, including link(s) to and the content page url.