The Perils of Not Having Business Continuity Management Plans
This module has covered the need for business continuity management as a paradigm to be followed by corporates. This article looks at the pitfalls of not having adequate business continuity management plans in place. First, let us consider the case of Sony where the customer data from its website was hacked. This incident was to […]
Enterprise Application Integration and Service Oriented Architecture
ERP represents a wide suite of applications covering various enterprise functionalities. It also links together departments and business units. Whereas an ERP system provides a perfect back end system, the organization still needs to interact and collaborate with its suppliers and vendors, where an ERP system plays only a limited role. Extended ERP: The business […]
Successful Strategies for Delivering Large IT Projects on Time
Large IT Projects and Delays and Cost Overruns It is estimated that more than 80% of IT (Information Technology) projects often are behind schedule as well as having cost overruns. This is especially the case with large IT projects that involve multiple stakeholders and take a lot of time to complete. There are many reasons […]
A Brief on Customs Brokerage
International trade is regulated through tariffs and trade laws established by the Country’s Federal Governments to control the imports and exports of the country. The Government invests executive powers to the Customs Departments, headed by Custom’s Commissioners to administer the policies and tariffs on all imports and exports into and out of the country. Customs […]
Recording the Results of a Six Sigma Project
Closing a Six Sigma project is an elaborate exercise. One of the biggest parts of this exercise is the explicit documentation of the project. However given its importance to the projects that maybe executed at a later date, its importance is unquestionable. Here is a checklist of the activities that need to be performed while […]
A common problem across organizations in the contemporary corporate world is about person dependence and the ways and means to manage person dependence. The term person dependence refers to the phenomenon wherein the organizations are overly dependent on individuals for their success and even for day-to-day operations.
For instance, companies like Apple and Microsoft were dependent on their founders (Steve Jobs and Bill Gates respectively) to find new business models and to come up with innovative ideas that are game changers for them.
Similarly, in India, Infosys is heavily dependent on its founders for inspiration and ideas for growth as is evident from the troubles that the company has been going through in recent times with the retirement of its founders. These are some of the big-ticket companies that are overly dependent on individuals.
The banks like JP Morgan and Goldman Sachs are also examples of companies where there is too much reliance on the CEO’s and the top management without which they flounder for lack of guidance and are adrift without direction.
The point here is that excessive dependence on individuals is fraught with risk as we live in an uncertain world where anything can happen to anyone anywhere.
On an operational level, there are many companies that are dependent on individuals at the middle management level without whom the success of the organizations is in jeopardy. Further, many project teams in organizations often depend heavily on key team members or project managers without whom the project teams cannot function efficiently and profitably.
The key aspect here is that organizations must reduce their person dependence because the individuals might quit, take emergency leave because of personal exigencies, and in the extreme cases, might even die which means that once the individual is not in the picture, the organizations that have learnt to depend on them would be directionless.
Apart from this, there are many startups and SMEs (Small and Medium Enterprises) where the entire setup is run by a few individuals or a single individual and as mentioned earlier, if any of the risks come true, then these companies are in the danger of folding up.
On a personal level, many of us would have visited hospitals, service providers, and legal offices where a single doctor, an engineer, or a lawyer holds forth and when we visit them for assistance, if that person is not around, our work is not done or is postponed.
Therefore, there is a need for any organization, big or small, to develop contingency plans in case of the key individuals being absent and this is a critical and crucial aspect of business continuity management that every organization must put in place and plan for.
There are many multinationals like Citigroup, Fidelity, and P&G that make their employees go on mandatory leave for a few weeks every year so that the rest of the teams and the organization learns to operate without them.
The rationale being that any individual is replaceable and is not indispensable when it concerns the organization. This practice along with having continuity plans in case the key employees or for that matter any employee is absent from the scene, is essential in this 24/7 real time business landscape where the need of the hour is for the show to go on despite any setback.
Moreover, person dependence is dangerous as the other employees learn to take it easy secure in the knowledge that the individual on whom they depend on a day-to-day basis would step in case of any crisis.
Finally, the requirement of many risk management agencies and process maturity certification institutions is for organizations to prove their person independence for them to certify the organizations as having managed risk or achieving process maturity. This is the reason why many companies in recent times have started the task of making themselves person independent.
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Business Continuity Management Planning around the World
February 12, 2025
